Job Description

Administrative Assistant

Join a thriving and reputable CPA firm located in the heart of the Galleria area, near the intersection of I-75 and I-285. Work in a beautiful, A+ office space alongside a small team of professionals in a low-stress, supportive environment. This is an exciting opportunity for a driven and personable individual to handle a variety of responsibilities and contribute meaningfully to the success of the firm.

What We Offer:

• Competitive Compensation: Attractive base salary and paid overtime during tax season.
• Comprehensive Benefits Package:
  • 401(k) with matching
  • Health insurance
  • Bonus opportunities
• Prime Location: Centrally located with free parking.
• Work-Life Balance: Small firm atmosphere with a focus on quality of life and professional growth.
• Professional Integrity: A culture rooted in high morals and integrity.
• Development Opportunities: Gain exposure to a broad set of skills and, if desired, cross-train in office management, HR, and internal accounting.

Key Responsibilities: This role is ideal for someone who thrives in a diverse and multifaceted environment. As the Director of First Impressions, you will:

• Answer and direct incoming calls while warmly greeting office visitors.
• Build strong relationships with clients, understanding their needs and providing excellent service.
• Process tax returns and financial statements.
• Manage incoming/outgoing mail, FedEx, UPS, and couriers.
• Oversee the file room and maintain office supplies.
• Update and manage the firm's contact database.
• Assist with newsletters and office correspondence, including engagement letters and basic tax forms (e.g., power of attorney forms, extensions, payment vouchers).
• Coordinate scheduling and the use of conference rooms.
• Maintain and organize client files (physical and digital).
• Scan physical client documents into PDFs.
• Support the office manager with IT systems, office equipment, and vendor relations.

Why Join Us? This role provides exposure to all aspects of a professional CPA firm. You'll have the opportunity to interact with clients and colleagues daily while acquiring new skills in a welcoming and growth-oriented environment.

Qualifications:

• Bachelor's degree preferred (flexible based on experience).
• Proficiency in Microsoft Office Suite.
• Excellent communication skills and a positive, client-focused attitude.
• Exceptional attention to detail and accountability.

If you're an organized, adaptable professional looking for a role where no two days are the same, we'd love to hear from you. Apply now to join our team!

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